This privacy notice tells you how the European Lawyers in Lesvos gGmbH collects, uses, and discloses your information (personal data). We are committed to safeguarding the privacy of your personal data when it comes into our possession.
The European Lawyers in Lesvos gGmbH is a data ‘controller’ under the meaning of the General Data Protection Regulations (‘GDPR’). For some purposes we may be a data ‘processor’ for an external data controller. We will protect your data in the same way whether as a controller or processor.
We will only collect personal data that is:
• Relevant to the service we are performing for you;
• Relevant to any application that you have made to join us; and/or
• Relevant to your volunteer work or employment with us.
This personal data may be required to enable us to:
• Provide our service to you;
• Provide you with information about us;
• Consider your application to join us as an employee or volunteer; and/or
• Employ you.
How is your personal data collected?
We collect most of your personal data directly from you, in person, through written correspondence, subscription to our newsletter, the tracking pixel embedded in our newsletter, telephone calls, the online contact forms on our website, by email, or via other digital platforms such as social media.
How and why we will use your personal data
We use your data for the following purposes:
• To administer and provide services you request or have expressed an interest in;
• To enable us to communicate with you;
• For record keeping purposes;
• To comply with professional, legal and regulatory obligations that apply to our business or services;
• To ensure business policies are adhered to, e.g. policies covering security and internet use;
• To improve efficiency, train staff or assess quality control;
• To undergo external audits and quality checks;
• For our legitimate interests or those of a third party;
• To process applications to join us;
• To manage your volunteering or employment with us; and
• Where you have given us consent.
We can only use your personal data if we have a lawful and proper reason for doing so. We have a lawful and proper reason to process your personal data because to do so is:
• Necessary for the purposes of legitimate interests pursued by the European Lawyers in Lesvos gGmbH;
• Necessary because you have asked for something to be done so you can enter into a contract with us.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
On our website you may subscribe to our newsletter which is administered through the US provider MailChimp. A confirmation e-mail will be sent to your e-mail address using the double opt-in procedure. By doing so we can make sure that your email address is not being used by an unauthorised person.
The personal data collected as part of the registration will only be used to send you our newsletter. You may unsubscribe from the newsletter or revoke the given consent to store your data at any time by telling us in writing or by email. After a revocation, your personal data will be deleted. We will not transfer your personal data to third parties. If you subscribe to our newsletter we will store some of your information, including your email address, IP address and certain information about the links you click within the emails we send you, on a MailChimp server.
Our newsletter contains so called ‘tracking pixels’. A tracking pixel is a miniature graphic embedded in such e-mails to enable log file recording and analysis. Based on this tracking pixel, we may see if and when an e-mail was opened and which links in the e-mail were clicked. We store and analyse such personal in order to optimize the delivery of the newsletter, as well as to better adapt the content of future newsletters to your interests.
When you contact us through the contact form provided on our homepage we will store your personal data in order to answer your request.
Who we share your personal data with
We will not share your personal data with other organisations except in in the following limited circumstances:
• With our service providers (such as our IT providers), but only where we are satisfied they take appropriate measures to protect your personal data in accordance with GDPR requirements;
• Where we are under a legal or regulatory duty to do so;
• To lawfully assist the police or security services with the prevention and detection of crime or terrorist activity where required by law;
• Where such disclosure is necessary to protect the safety or security of any persons;
• Otherwise as permitted under applicable law; and/or
• With your agreement.
How long your personal data will be kept
The European Lawyers in Lesvos gGmbH will retain your data for as long as is reasonably necessary for the required services to be provided to you and will not be retained indefinitely or for reasons incompatible with relevant data protection legislation, including the GDPR.
Transferring your personal data out of the EEA
Where it is necessary to transfer data outside of European Economic Area (EEA), for example where a service provider is located outside the EEA, we will take all necessary steps to ensure the data is afforded the same safeguards and controls as those applied within the EEA.
The GDPR provides the following rights for individuals:
• The right to request access to personal information;
• The right to request inaccurate information to be reviewed and corrected;
• The right to request a restriction to the processing of personal information;
• The right to request personal information held by European Lawyers in Lesvos gGmbH to be erased in certain circumstances;
• The right to request a copy of the personal information that has been provided to us;
• The right to object to the processing of personal information or the continued processing of personal information; and
• The right to request not to be subject to automated decision making which produces legal effects that concern or affect you in a significantly similar way.
If you would like to exercise any of these rights, please contact us in writing at P. Kountouriotou 47C, Mytilene, Lesvos, Greece or by email at firstname.lastname@example.org.
Keeping your personal data secure
We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
If you have a complaint regarding any aspect of your personal data, please contact us in writing at P. Kountouriotou 47C, Mytilene, Lesvos, Greece or by email at email@example.com.
If you are not satisfied with the outcome of your complaint, you can complain to the Berlin Commissioner for Data Protection and Data Security (Berliner Beauftragte für Datanschutz und Informationsfreiheit, Friedrichstr. 219, 10969 Berlin, Germany Tel.: +49 30 13889-0, email: firstname.lastname@example.org, website: https://www.datenschutz-berlin.de/)
Name of organisation: European Lawyers in Lesvos gGmbH
Address (Germany): Littenstraße 11, 10179 Berlin, Germany,
Address (Greece): P. Kountouriotou 47C, Mytilene, Lesvos, Greece
Telephone: +30 694 505 1969
Registration Number: HRB 192296 B
Tax number: 27/027/35954
Managing Director: Philip Worthington
Changes to this privacy notice
This Privacy Notice was published on 25th May 2018.